Contracting Process

Contracting and Procurement can be a confusing topic to navigate. To help navigate these processes, please review the SDUSD manual to understand the "WHY" of contracting: Contracting and Procurement Manual.

If you have a question about Contracting or Purchasing, you can also reach out to a Strategic Sourcing point of contact: SS&C POC List

 

To the ease the burden of contracting, various contract intake forms have been created to streamline the information collected from users. 

NEW- CONTRACT INTAKE FORM LINKS

SUPPORTING INFORMATION TO ASSIST WITH CONTRACTING

  1. Working with a NEW supplier or contractor- Fill out this Form

  2. Not sure if you can hire a contractor, complete this HR questionnaire 

  3. Federal Procurement Requirements: EDGAR FAQs

  4. Intake Form Due Dates 

  5. Guide to Bidding and Contracting 

  6. Price Cost Analysis Form

  7. Sole Source Supplier Form

  8. Scope of Work Example 

It is best practice to consider the below potential issues and talking them through the coordinating department before submitting the Intake Form.

Finance - Audit or budget challenges may exist or there are issues with the timing of receiving money is not aligned with the fiscal year.

Information Technology- The services or goods includes the transmission of student and/or staff data. The goods or services includes the procurement of software that will connect with existing district systems. The goods may exceed the public bidding threshold.

Labor - Union or Labor issues that would require Labor guidance. Potential issues to look for in the scope-of- work could be Contractor/Consultant/Supplier is providing services that a District employee could potentially provide, certificated teaching staff is not present during the delivery of these services, and/or the Contractor/Consultant is paying or providing a stipend to a District employee.

Office of General Counsel – The Contractor/Contractor/Consultant/Supplier is seeking a change to the Indemnification clause. Contractor/Consultant/Supplier’s legal location is not California.

Plant Operations and Facilities- The services include the purchase of goods or products being installed at a site or the services affect instruction on a site.

Risk Management - Contractor/Consultant/Supplier is seeking a reduction in minimum insurance, exception of liability requirements outlined in the Agreement.