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W-2 Information

2020 W-2 Distribution Details - Updated January 13, 2021

  • 2020 W-2 forms will be processed and mailed by the end of January 2021.
  • Please verify that we have your correct SSN and address on our system by Friday, January 15, 2021.  To do so, you may login to www.sandiegounified.org / Staff Portal / Applications Log-In / PeopleSoft HCM / Log in to PeopleSoft / Self Service / Personal Information.
  • Address changes may be made online or via written request to HR Dept., Room 1241, Ed Center. 
  • By January 31st, you will be able to access a printable PDF version of your W-2 via Self-Service / Payroll and Compensation / View W-2/W-2c Forms.
  • W-2 reprint requests for 2020 will be taken starting February 19th, 2021.  

Access to 2019 W-2's during District closure

A PDF version of your 2019 W-2* can be obtained online through PeopleSoft Self Service, under Payroll and Compensation / View W-2/W-2c Forms. (Tip: turn off pop up blocking if your form doesn't load to screen)

You may also refer to the job aid, How to Access Your Self-Service W-2 Forms: https://www.sandi.net/staff/peoplesoft/hcm-human-resources-printed-train....

For those who do not have PeopleSoft access, please email the following information to Pamela Merrill (pmerrill@sandi.net):

  • Full name

  • Employee ID (if known)

  • Date of birth

  • Last/current position held with the district

  • Former mailing address (if applicable)

  • Current mailing address

The next mailing date for 2019 W-2 reprints will be processed on March 25th, and mailed home. Please submit your reprint request by end of day, March 24th.

As future mailing dates become available, they will be posted here.

*Please note that W-2's for tax years 2015 and later are also available in Self Service.

2019 W-2 Distribution Details - Updated January 28, 2020

  • All 2019 W-2's were mailed on January 23, 2020 to the employee address reflected in the system on January 17.
  • A printable PDF version of your W-2 is available in PeopleSoft HCM/Self Service/ Payroll and Compensation/ View W-2/W-2c Forms.
  • Please verify your address and SSN on our system by logging in to PeopleSoft Self Serviceand navigating to Personal Information, updating your information as needed.
  • Detailed instructions on using the PeopleSoft Self Service options are available under Self-Service Job Aids.
  • Address changes may also by made via written request to the Human Resources Department, Room 1241 at the Education Center.
  • W-2 forms returned to the District by mail will be reviewed by Fiscal Control. If a there is an updated address in PeopleSoft, the W-2 will be re-mailed. Otherwise, the W-2 forms will be held and available for pick up with valid ID at Room 3251 in the Education Center.
  • W-2 reprint requests will be taken starting February 18, 2020.
  • Please contact Fiscal Control at 619 725-7679 with any further questions.


Employer-Provided Health Coverage

Informational Reporting Requirements Beginning in 2013, The Affordable Care Act required most employers to report the cost of coverage under an employer-sponsored group health plan in Box 12DD of the W-2.Employees will see the cost of this coverage on the W-2s. The employee's health care benefits shown on the Form W-2 are not taxable to the employee. The purpose of the reporting requirement is simply to provide employees useful and comparable consumer information on the cost of their health care coverage.