Form W-2 Distribution Details
- All W-2’s are mailed no later than January 31st.
- Address changes may be made online or via written request to HR Dept., Room 1241, Ed Center.
Access to W-2's
PDF versions of your W-2 can be obtained online through PeopleSoft Self Service, under Payroll and Compensation/View W-2/W-2c Forms. (Tip: turn off pop up blocking if your form doesn't load correctly)
You may also refer to the job aid: How to Access Your Self-Service W-2 Forms:
hcm training materials
For those who do not have PeopleSoft access, please email the following information to Cheryl Roberts (croberts@sandi.net):
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Full name
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Employee ID (if known)
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Date of birth
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Last/current position held with the district
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Former mailing address (if applicable)
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Current mailing address
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The tax year for which you are requesting a reprint.
*Please note that prior W-2's for tax years 2015 and later are also available in Self Service.
Employer-Provided Health Coverage
Informational Reporting Requirements:
Beginning in 2013, The Affordable Care Act required most employers to report the cost of coverage under an employer-sponsored group health plan in Box 12DD of the W-2. Employees will see the cost of this coverage on the W-2s. The employee's health care benefits shown on the Form W-2 are not taxable to the employee. The purpose of the reporting requirement is simply to provide employees useful and comparable consumer information on the cost of their health care coverage.