Email Sent on Thursday, September 1, 2016 2:59pm from Jenny Salkeld, Chief Financial Officer
Colleagues,
Given recent inquiries at the QuickBooks trainings last week, the Finance division and Internal Audit department both concur that the practice noted below regarding the recording of the journal entries is an acceptable practice.
QuickBooks Journal Entries
The half sheet Journal Vouchers used in conjunction with recording journal entries in QuickBooks are duplicative and no longer necessary.
For documentation purposes, a print out of the QuickBooks journal entry with the date and signatures of both the Financial Clerk and the Principal will suffice.
Attached is an example of a printed journal entry.
To print a journal entry, take the following steps:
- After completing a journal entry, select Save;
- Click More located at the bottom of the screen, a pop-up menu will appear;
- Choose Transaction Journal and a report will populate;
- Select the blue Print button located in upper left area of the screen
A QuickBooks guide on how to record and print journal entries is attached for your reference.
If you have further questions, please contact DeAndra Green at [email protected] or at (619) 725-7742.
Attachments:
Journal
How to Make & Print Journal Entries
Jenny Salkeld
Chief Financial Officer
San Diego Unified School District
4100 Normal Street, Room 3150
San Diego, CA 92103
Direct: 619.260.5443
Fax: 619.725.7692
[email protected]