Requirements for Schools Subject to a Williams Visit
Preparing For Williams Visit
Below you will find the list of sites selected for this year's Williams vist as well as resources on what to expect and how to best prepare for your visit.
Annual Visits
As outlined in AB 599, schools that meet the cirteria listed below are eligible for monitoring under the Williams settlement legislation:
- Schools where 15% or more of the teachers are holders of a permit, certificate, or any other authorization that is a lesser certification than a preliminary or clear California teaching credential.
Typically, a list of eligibility will be updated every three (3) years. Because of the changes to state testing, the audited sites will remain the same until further notice. Annual visits will be conducted by the fourth week of school to verify instructional materials sufficiency; inspect conditions of the facility, including all pupil and staff restrooms, drinking fountains and common areas; collect teacher vacancy data and validate information included in the School Accountability Report Card (SARC). SDCOE will make every effort to minimize disruptions to teaching and learning while conducting facilities and materials inspections during the school day. The County intends to visit 20-25% of the classrooms (subject to a minimum of one classroom per grade) at each elementary school, and 20-25% of secondary school classrooms in each of the four core subject areas, foreign language and health classes with enrollment. Teams will also verify adequacy of science laboratory equipment in grades 9-12.
Inspections will verify:
- Each pupil has access to instructional materials in core subject areas to use at home and in the classroom, including sufficient laboratory equipment for high school science classrooms in grades 9-12; (Suggested Options for Textbook Checkout - This form outlines options for textbook check-out to students at secondary schools.)
- No emergency conditions exist in the classroom based on a visual and sensory examination;
- The accuracy of data reported on the most recent School Accountability Report Card (SARC) during the visit;
- Current UCP (Uniform Complaint Procedure) notices are visibly posted in classrooms in English and where the native language of 15% or more of pupils is a language other than English, the notice must also be posted in this language.
- Uniform Complaint Forms are available in the front office in English and where the native language of 15% or more of the pupils is a language other than English, the forms must also be available in this language.
The visits will be conducted by teams of four to six people, including employees of the County and representatives from other school districts. The legislation specifies that visits must occur within the first four weeks of the school year and typically begin during the second week of school. The visitation schedule and site notification will be provided by the County two weeks before the commencement of the first visit. California Ed Code requires 25% of school visits to be unannounced.
The Williams Visit Checklist form outlines all the Williams visit requirements for schools in San Diego Unified School District.
You will find all the necessary documents and forms required during your Williams Visit using all the provided links as well as document links specific to Elementary, Middle, and High Schools.
Classroom Notices - Posted in every classroom and in the Front Office.
English |
Spanish |
Tagalog |
Vietnamese
Uniform Complaint Forms - Must be available in the Front Office.
English |
Spanish |
Tagalog |
Vietnamese
Uniform Complaint Forms are used to file a formal complaint and should be filled out and given to the school principal. The District must submit a quarterly report to SDCOE on the number of Williams-related complaints received and if they were resolved or unresolved. Complaints may be filed anonymously. Schools and LEA's will not reject a complaint if the form is not used as long as the complaint is submitted in writing. A written response may be requested and must be responded to within 45 days of receipt. Responses must be provided in English and the primary language when 15% or more of the students in the school speak a primary language other than English.
Facilities
Facilities must be maintained in "good repair", assuring they are clean, safe and functional in accordance with the Facilities Inspection Tool (FIT) developed by the Office of Public School Construction. No conditions should exist in structures or systems that pose a threat to the health and safety of pupils or staff while at school. School districts must certify that a facilities inspection system has been established to ensure each of its facilities is maintained in "good repair" in order to participate in the School Facility Program and the Deferred Maintenance Program.
Facility Inspection Tool should be completed with 100% of classrooms and all common areas being inspected by Facilities Department personnel. Sample form: PDF | Excel
Instructional Materials
Schools subject to a Williams visit by the fourth week of school should refer to the checklist document for specific requirements. The following documents must be completed and provided to the Williams team on the day of your visit. Open the tab respective to your site level to find documents regarding instructional materials.
Elementary Schools
Schools using a combination of English and Spanish core instructional materials should complete the Biliteracy Instructional Materials Survey form instead of the other survey form.
Schools with a biliteracy program will need to complete the Biliteracy Class Survey form to identify either English or Spanish as the core instructional materials for each biliteracy classroom.
For emergency pick-up or delivery of all core subject area student instructional materials from the IMC Warehouse, complete the appropriate Elementary Schools Instructional Materials Order Form. (Delivery requires up to a week to receive your order.)
Middle Schools
Utilize the Suggested Options for Textbook checkout if you do not have a procedure in place to facilitate your instructional material distribution.
High Schools
Utilize the Suggested Options for Textbook checkout if you do not have a procedure in place to facilitate your instructional material distribution.
Contact Information
Instructional Resources and Materials
IMC
2441 Cardinal Lane
Building I
San Diego, CA 92123-3798
Phone - (858) 496-8466
| Responsibility: |
Contact: |
| Williams Coordinator & Instructional Materials |
Jeff Baumann
Instructional Resources & Materials Manager
[email protected]
(858) 496-8461 |
| Facilities |
Brian Ehms
Director, Physical Plant Operations
[email protected]
(858) 627-7227 |
| Teacher Assignment |
Norma Velazquez
Certificated Comp. Supervisor
[email protected]
(619) 725-7562 |
| SARC (School Accountability Report Cards) |
Marcellus Walker
Planning Analyst
[email protected]
(619) 725-7175 |
| Uniform Complaint |
Eric Rico
Equity Compliance Officer
[email protected]
(619) 725-7457 |