San Diego Unified School District has two different time accounting procedures currently in place. Time Accounting Certification is done every six months by site and department supervisors who certify the funding sources and FTE of all employees in their site/department. Time and Effort Accounting is completed on a monthly basis for all Central Department personnel who are cofounded by federal dollars (Title I, II, III and/or IV). The flowchart below helps explain the two procedures. See below for further information on both Time Accounting Certification (TAC) and Time and Effort Reporting (TER).
Time Accounting Certification
SITE OPERATIONS BULLETIN NO. 37: TIME ACCOUNTING CERTIFICATION(TAC)REPORT FOR CENTRAL DEPARTMENTS: JULY 2022 THROUGH JUNE 2023: Area Superintendents, Division and Department Heads
SITE OPERATIONS BULLETIN NO. 38: TIME ACCOUNTING CERTIFICATION(TAC) REPORT FOR SCHOOL SITES: JANUARY THROUGH JUNE 2023: Principals, Area Superintendents, and Department Heads
Attachment: Job Aid – Allocation Status by Assignment Report
Time and Effort Reporting
San Diego Unified School District Time Accounting procedures were revised in May 2019, and now state that all Central Office employees funded in part by federal funds (aka co-funded) will be required to complete, sign and submit a report monthly verifying their hours worked under specific cost objectives and/or funding sources.
Federal and State regulations require the reporting of time worked for all personnel who receive payment from federal funds on a monthly basis. It is important in ensuring that federal funds are used to pay only their proportionate share of personnel costs. Failure to complete and/or provide this documentation results in penalties that must be paid for by using a school or office’s General Funds. For additional information, please see Uniform Guidance Policies for Federal Resource Compensation (AR 3235) and current Administrative Circulars (see below).
SITE OPERATIONS BULLETIN NO. 39: TIME AND EFFORT REPORT PROCESS FOR CENTRAL DEPARTMENTS: 2023-2024: Department Supervisors/Directors of Multiple Cost Objective Employees
TER Resources
SDUSD - Time and Effort Training Co-Funded all Titles CO 2023-24.pdf
2023-24 - Time and Effort Report (TER) Calendar*12-Month TER-2023-2024
CONTACT INFORMATION
Strategic Planning for Student Achievement
4100 Normal St., Rm. 3126
San Diego, CA 92103
Phone (619) 725-5605
Fax (619) 725-7055